Reporting

Top  Previous  Next

Page last updated 6/8/2023

The Reporting menu includes five PDF (Portable Document Format) reports that you may run at any time. Once the system has generated the PDF, you may view, print and/or save the report.

 

These reports are created in real time when you request them and it may take a few minutes to generate the PDF.

 

See Report Descriptions, below.

 

Image of expanded Reporting menu

 


How to Run a Report

1.Click the Reporting menu option, and select the desired report.

 

2.On the page that displays next, select a fiscal year, school year, or payroll period (if any). The options vary by report.

 

3.Click the Report button.

A rotating "wheel" symbol will display on the page to indicate the system is creating your report.

Be patient! For a larger school district, a report may take several minutes to generate.

 

Click to view larger image. (Click again to close.)

 

4.Then click the Open Report button.

Click to view larger image. (Click again to close.)

 

The PDF report will display in a new browser window that has opened:

 

Click to view larger image. (Click again to close.)

 

5.Read, print, and/or save the report as needed. (Print instructions are provided at the end of this topic.)

 

You can leave the report open, if you like, or you may close that tab by clicking the X in the upper right corner

To return to the Wage & Contribution Reporting System, just click the other tab labeled Montana TRS.

 


Report Descriptions

Employer Contribution Summary

Note: The Employer Contribution Summary report is designed for employers who pay TRS contributions by check. After you have submitted your report electronically, create this report, print and sign it, and mail it to TRS with your check. Do not print this document while you are still editing your contribution report, because it may differ from the version you ultimately submit to TRS.

 

When you select Employer Contribution Summary from the Reporting menu, you will see a dialog box instructing you to select a report from the drop-down list.

oThe list contains contribution reports as well as any adjustment reports from the past several months.

 

Click to view larger image. (Click again to close.)

 

After generating and opening the report, you will see a PDF document similar to this example:

 

Web_WC_Reporting_Contrib_Summary_585103_1-2015

Example of Employer Contribution Summary report. Red box and yellow highlighting added for illustration

 

The Employer Contribution Summary report is a printable version of the data shown on the Report Summary page, with added fields for Signature, Name, Date, and Phone Number.

This report is intended for employers who pay contributions by check.

oThe Report Status section shows the status that your report was in at the time you created the report.

Warning-20 Timing: Be sure to print this Employer Contribution Summary report after you submit your report online. Do not print it when your report is still in Editing mode. This helps ensure that the printed report reflects the same information submitted to TRS.

 

Balance Forward section in unposted reports:

The Balance Forward shows the outstanding balance, if any, carried forward from one or more prior months' reports. This could be an amount owed or a credit amount.

oThe red box on the example report above shows that the employer has overpaid on this month's report.

oThe Balance Forward line displays the amount owed from previous months.

oIn this example, the New Balance row displays $.00, because the overpayment for this month exactly offsets the balance forward. This is the ideal result; your contributions should match the amount owed to TRS.

 

See the Report Summary and Employer Balance topics in this Online Manual for more information about balances carried forward.

 

 


Back to Top

Employer Contribution Detail

The Employer Contribution Detail report provides a list of all employees included in your contribution report for the selected pay period.

The report lists each employee's SSN, earnings, TRS contribution amounts, and other details.

This information matches the Employer Report - Member List page, except that the PDF report also includes columns for term pay option (TP Op) and working retiree position code (Pos Cod).

 

Warning-20 Important: Do not mail a paper copy of the Employer Contribution Detail report with your check. Once you submit your report, TRS has access to the data. We strongly discourage you from printing hard copies due to personal and confidential data contained in this report.

 

Click to view larger image. (Click again to close.)

 

Warning-20 TRS reports often contain sensitive, personally identifiable data. Always protect employees' privacy when printing or saving any report.

 


Back to Top

Annual Contribution Summary

This option allows you to print a report showing your organization's contributions to TRS for each employee for the selected school year. This report may be useful for auditors.

 

Click to view larger image. (Click again to close.)

 

Click to view larger image. (Click again to close.)

 

Click to view larger image. (Click again to close.)

 

Warning-20 TRS reports often contain sensitive, personally identifiable data. Always protect employees' privacy when printing or saving any report.

 

 


Back to Top

Creditable Service

This option provides a one-click way to review the amount of TRS service that has been credited to each employee's account based on posted contributions. This report will not reflect recently submitted contributions that are not yet posted.

 

Click to view larger image. (Click again to close.)

 

Warning-20 TRS reports often contain sensitive, personally identifiable data. Always protect employees' privacy when printing or saving any report.

 

 


Back to Top

Employer Working Retirees

The Employer Working Retirees report provides an easy way to monitor the allowable earnings of your working retirees for the current fiscal year. You can choose from four different thresholds:

 

75%: Choose this option to see a list of working retirees who are approaching their allowable earnings limit. The report lists only those working retirees who have earned at least 75% of their allowable earnings.

50%: This option displays all working retirees who have earned 50% or more of their allowable earnings

25%: This option displays all working retirees who have earned at least 25% of their allowable earnings.

1%:  Choose this option if you want to view all working retirees for whom earnings have been reported. It will pick up those who have earned even a very small amount.

 

Click to view larger image. (Click again to close.)

 

arrow_green_16x16 TIP: A number of calculations must be done in the background to produce this report. It may take several minutes to complete; please be patient and do not click the Report button while the rotating wheel is displayed.

 

The sample report below was run at the 1% threshold to show all working retirees with earnings.

 

oNotice that the system has calculated an actual percentage for each working retiree based on earnings reported to date.

oEmployees are listed in alphabetical order.

 

Click to view larger image. (Click again to close.)

 

arrow_green_16x16 TIP: The values in this report are calculated in real time from reported earnings, hours, and other factors. It may take a few minutes to generate the report.

 

Warning-20 TRS reports often contain sensitive, personally identifiable data. Always protect employees' privacy when printing or saving any report.

 

 


Back to Top

Print or Save your PDF report

Warning-20 Important: You can run these reports at any time, but the PDF generated by the system is not stored unless you save it to your computer network or hard drive.

 

arrow_green_16x16 TIP: If your PDF viewer software or browser window does not display any menu or toolbar for printing or saving the PDF report, move your mouse around the window to see if buttons appear.

 

When finished viewing or printing your report, you can click the 'X' on the tab to close the browser window. Or, you keep the browser window open; if you run another report, the new PDF will replace the previous version in the window.

 

 


Back to Top